New Template: “Data Request Form Template”
May 2025
About the author: Maegan Trottier is a Junior Analyst with Three Hive Consulting. She has six years of experience in community health research, particularly in the areas of mental health and addictions. Maegan has experience coordinating research projects and managing large qualitative and quantitative datasets for analysis. Her background in social epidemiology has equipped her with a strong understanding of the factors that influence the accessibility and effectiveness of intervention and health-promotion programming for vulnerable populations.
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Need to request administrative data from clients to support your evaluation? Our new Data Request Form Template is designed to help evaluators request the right information—clearly, professionally, and with purpose.
Who’s it for?
This template is for evaluators who work with organizations (e.g., nonprofits, government, or service providers) and need access to internal administrative data—such as participant demographics, service usage, or program outputs—to assess programs or initiatives.
What’s the purpose?
The template helps evaluators:
Clearly outline the types of data being requested and the relevant time frames
Link each data request to specific evaluation questions
Explain how the data will be used to inform findings and recommendations
Communicate expectations to clients in a way that builds clarity and trust
By using this form, you can improve the quality of the data you receive and reduce back-and-forth communication.
Simplify your data collection with our easy-to-use Data Request Form Template. Ideal for evaluators to clearly outline, communicate, and organize their data needs.
What’s inside?
One customizable Word document that guides you through the details you need to include in your data request.
For more on planning for your evaluation, check out:
